Money printable
Vehicle Ownership Cost Planner
Use this planner to see the car, van or motorbike cost beyond the finance payment.
Printable preview
A fillable sheet you can print or save as PDF
Printable vehicle ownership cost planner for finance payment, insurance, fuel, maintenance, tax, fees, mileage limits and annual review notes. Fill the parts you know first, then use the number tools listed on this page for any boxes that need a calculation.
Example use
How someone might use this
Start with one real statement, bill or quote. Copy the known amounts into the sheet, mark any guessed figures clearly, then open the matching number tool if one line needs a quick calculation.
Quick start
Use this before you choose or keep a vehicle
Add the payment, insurance, fuel or charging, servicing, tax, parking and repair allowance. Leave a row blank if you still need a quote.
Use the comparison box for another car, a cheaper quote, keeping your current vehicle or waiting. The point is to see what changes.
Use the last section for the practical next step: get an insurance quote, check mileage rules, ask about service history or review the budget.
Number tools
Use these when one box needs a number
Useful reading and related sheets
Use these when the decision needs more context
Why this sheet is useful
The point is not to make a perfect spreadsheet. It is to keep the useful details in one place: the number, where it came from, and the next thing to check.
This is a planning sheet for comparing running costs, not financial advice. Finance terms, affordability, tax, insurance, roadworthiness and contract rules depend on official documents and local rules.
Print or save as PDF
Use the button to print the sheet below. In the print window you can choose a printer, or choose Save as PDF to keep a digital copy.
Only the planner sheet prints; navigation, helper links and page footer are hidden.
Printable planner
Vehicle Ownership Cost Planner
Use this planner to see the car, van or motorbike cost beyond the finance payment.
Monthly and annual vehicle costs
Compare another vehicle or quote
Use this part when you have two choices in front of you. Write the name of each vehicle or quote, the monthly total from section 1, and anything still missing before you decide.
Before choosing, tick these
- Both choices include finance, insurance, fuel or charging, servicing, repairs, tax and parking where relevant.
- Anything unknown is written as "need quote" or "need document" instead of being treated as a final number.
- The cheaper-looking option has been checked for hidden costs, mileage limits, fees or repair risks.
- The next step is clear: get a quote, check a document, inspect service history or review the budget.
Ownership review log
Write any annual mileage limit, excess-mileage charge or likely usage change.
Write anything that could become a cost soon: tyres, service history, warranty, MOT, battery, brakes or known faults.
Write when the policy renews and when you should compare quotes.
Write the one thing missing before you can trust the comparison.
Before you rely on the sheet
Check that the main numbers came from current bills, written quotes, official documents, product labels or statements. If a row is a guess, mark it as a guess so it does not look more reliable later.
What to do next
Print or save the sheet, then check the one blank row that could change the decision most. Use the related pages above when you need a calculator or a longer explanation.